What you need to know before applying
(From CFUW OC Financial Policies, 2026)
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1.12.2 Gatherings
Policy: Ontario Council encourages OC Clubs to undertake Fall or Spring Gatherings to foster inter Club relationships and raise the profile of Clubs amongst their peers. OC provides financial support and incentives to Clubs which host these.
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Procedure:
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Gatherings are budgeted on a cost recovery basis.
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The registration price of a regional Gathering should include the cost of the venue, the food, speakers’ honoraria and travel and publicity material.
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The budget, prepared by the Host Club for a Gathering, is reviewed and approved by the Regional Director (RD), OC Treasurer and President of Ontario Council prior to the event.
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The Host Club can receive an advance up to $300 for their start-up expenses, if requested, after approval of the budget.
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Where a club experiences a deficit, OC covers the deficit.
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Financial statements are forwarded to the OC Treasurer within 30 days of the event, along with the repayment of any advance, any surplus realized and any request for repayment of a deficit.
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OC pays registration fees and travel expenses for the OC President and the Host Club’s RD to attend a Gathering. All others are responsible for their own expenses.
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If the National President, RD from another Region, or other CFUW member is invited to make a presentation, their registration fee is waived.
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The Host Club will receive a $200 grant from OC after financial statements, repayment of any advance and any surplus realized, have been received by the OC Treasurer.
What you Need to Include with your Application
Every application needs to include a draft budget that outlines your anticipated expenses and income. OC has provided a sample budget to help you complete application.
Questions? Email OC treasurer Heather Bailey.